July Newsletter

August 14, 2017

Happy 4th of July from the HPHA board!

There will be a 3rd quarter meeting at Beltway Baptist Church on Thursday July 20th, 2017 at 6:30 pm-8:00 pm. We hope to have a large attendance for this is an important meeting. The community’s input is important to us. There are changes coming to billing and the letter from accountant below explains it in more detail. There will be a discussion on a vote ballot being mailed. Also we would like to ask everyone to have your email address updated.

Letter from Accountant:

Heritage Parks is joining the 21st Century, effective July 1st, 2017, you will be able to pay your invoice online with free bank transfers. This is only the ones that have received their invoice by email. When you open your email, it will have a tab on it to view invoice. You can click and pay from there, just enter your bank info. Clean and neat and post directly to your QB account, so payments will not get posted incorrectly. And you never have to release your banking info to HPHA. You’ll receive a confirmation email of your payment and so will I. If you have a balance forward, you can pay that too. It will show a credit overpayment, and I will apply it to your arrearage.

If you currently have bank drafts going, you must stop your bank draft first before paying by bank transfers. Send in a stop draft request by the 5th of the billing month so you won’t be double dipped.

We are enclosing a resident’s information sheet for each one to complete and return to the accountant as soon as possible. Beginning January 1st, 2018, we intend to start only billing via email. We now have over 428 lots and growing, therefore the paper and postage expense is astronomical as well as manual labor to enter into QB. I realize there will be a few that don’t use computers, but they are the exception.

Also, starting January 1st, 2018, the billing will change to semi-annual or annually, your choice. The invoices will still be Net30, not 180. We still have overhead to meet monthly. We will still accept quarterly drafts for those who need them, but no monthly drafts. You can obtain a new bank draft form from the website www.heritageparksabilene.com if you want to change.

Your board is working very hard to get things caught up and keep this a wonderful place to live, but we need to join the 21st century. To do this, we need everyone’s help.

Nell Wood, Accountant &
Johnny Anders, President

 

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